BlueCielo Project Portal

Features

Engineering Project Collaboration

The Project Portal is a secure MS SharePoint environment that provides a single point of truth for project information. Since it is fully MS SharePoint-based, it is easily deployed to even the most complex supplier networks. The repository provides robust access control, version management and audit trail capabilities to ensure compliance with applicable regulations. Various aspects of the project (e.g. properties, workflows, access control) can be easily adjusted by project administrators without requiring assistance from the IT department, allowing fast response to changes required in the collaboration environment. The Project Portal also offers dashboards for a quick overview and drill-down, making information easily accessible.

Transmittal management

Official document transmittals drive medium to (very) large industrial capital projects. Transmittal management allows document controllers to easily prepare, send and track document packages toexternal project members. The packages are first acknowledged and then retrieved by recipients directly from the Project Portal, which provides a full audit trail of activities performed and full security for the content being transmitted. This means that no documents are transmitted over insecure channels such as email.

Delivery of Document Packages

Suppliers and contractors typically work with internal design  applications and need to easily submit document packages to the repository. The Project Portal allows for bulk imports of documents by suppliers into a delivery area for validation and verification before  updating the master project structures (optionally, this may be based on a provided Master Document List). The copying of documents from the delivery area to the master project structure is a single, seamless operation that automatically creates new documents within the structure or updates existing document versions of the documents submitted. If required, the delivered documents can be reviewed using the (elective) viewer prior to being accepted.

Document Delivery Status Follow-up

Schedule and status information can be added to the document information based on project reporting needs. Both document controllers and the contractors or suppliers have their own dashboards for easy progress overview. The information can be easily exported to an Excel spreadsheet, which can be also used at a later stage to update the information back to the document depository. Automatic notifications can be set for documents that are pending or late.

Master Data Management and Handover

Most projects on industrial facilities occur during the operations phase of the facility lifecycle, so existing asset information can be taken as a basis for change projects, small or large. Alternatively,new build projects can be started from the Project Portal without any existing asset data. The updated or new information flows seamlessly into BlueCielo Meridian Enterprise for validation and internal review of the data, minimizing costs related to data handover from the project to the operational environment.

Security

The Project Portal provides high security at many levels. The network traffic between the user and the Project Portal always occurs with encrypted communication protocols. Users are always authenticated with a username and password and access to project data is automatically authorized at the user and document level according to the organization’s template and rules. Finally, the Project Portal provides access to the required engineering content managed in BlueCielo Meridian Enterprise from a DMZ (Demilitarized Zone) network. This does not require granting external participants access to the BlueCielo Meridian infrastructure in your internal network.